Multi Function Devices and Related Software Servies and Cloud Solution

Contract Overview

These are Master Service Agreement (MSA) contracts for the lease and purchase of copiers, printers, managed print services and related devices.

Each using agency may select the vendor with whom they wish to contract. Each is prepared to provide agencies with any information required for them to make an informed decision. Once a lease of the equipment has been established, and the State Nevada Lease Document is approved by agencies legal counsel/Deputy Attorney General, the using entity will deal directly with the vendor on payment and service issue.

Comprehensive financial options available:

• Purchase
• Operational Lease - No benefit of ownership or buy-out at the end of term
• Capital Leases - Traditional financing with ownership at end of term
• Fair Market Value Lease - Option of purchase device a the then fair market value of the device
• Cancellable Rentals - Cancel with four month penalty on rental payment
• All leases and rentals have a non-appropriations clause to avoid fiscal commitments

Information on Groups:

• Group A - Convenience Copiers (B&W and Color/B&W)
• Group B - Production Copiers (B&W and Color/B&W)
• Group C - Wide Format Devices (B&W and Color/B&W)
• Group D - Printers (B&W and Color/B&W)
• Group E - Digital Duplicators
• Group F - Scanners
• Group G - Software
• Group H - Consumable Supplies
• Group I - Managed Print Service (Agencies to develop a statement of work with the Contractor)
• Sub-Group G1 - Software Related Services
• Sub-Group C1 - Standalone Production Devices
• Sub-Group C2 - Industrial Print Equipment
• Sub-Group D1 - Specialty Printers
• Accessories for Discontinued Base Units

Maintenance Services for new, remanufactured, refurbished, and legacy devices

Permissive Users

These contracts may be used by the Nevada System of Higher Education, the Court System, the Legislative Counsel Bureau and all Political Subdivisions within the State of Nevada.

Ordering Instructions

Leases executed under these contracts require approval from Agency's Legal Counsel / Deputy Attorney General.

NevadaEPro Agencies: Place orders via release requisition in NevadaEPro regardless of dollar value. Only orders that include fixed assets as defined by SAM 1544 require an RXQ in Advantage.

Non-NevadaEPro Agencies: Orders over $5,000 require an RXQ in Advantage. Orders under $5,000 can be placed direct on a local purchase order (LPO) or via PCard.

Contract Administrator

Jennifer Thomas
JennThomas@admin.nv.gov
(775) 531-3311

Solicitation Documents

Bid Solicitation 99SWC-S367

Vendor Name:   Canon U.S.A., Inc.

Vendor Specific Instructions

Awarded Groups A, B, C, D, E, F, G, H, I, Sub-Groups G1, C1, C2, D1, Accessories for Discontinued Base Units, Maintenance Services for new, remanufactured, refurbished and legacy devices.

Vendor Name:    Konica Minolta Business Solutions USA, Inc.

Vendor Specific Instructions

Awarded Groups A, B, C, D, E, F, G, H, I, Sub-Groups G1, C1, C2, D1, Accessories for Discontinued Base Units, Maintenance Services for new, remanufactured, refurbished, and legacy devices.

Vendor Name:   Kyocera Document Solutions America, Inc.

Vendor Specific Instructions

Awarded groups A, B, C, D, E, G, H, I, Sub-Groups G1, D1, Accessories for Discontinued Base Units, Maintenance Services for new, remanufactured, refurbished, and legacy devices.

Vendor Name:   Ricoh USA, Inc

Vendor Specific Instructions

Awarded Groups A, B, C, D, E, F, G, H, I, Sub-Groups G1, C1, C2, D1, Accessories for Discontinued Base Units, Maintenance Services for new, remanufactured, refurbished and legacy devices.

Vendor Name:   Sharp Electronics Corporation

Vendor Specific Instructions

Awarded groups A, B, D, F, G, H, I, Sub-Groups G1, D1, Accessories for Discontinued Base Units, Maintenance Services for new, remanufactured, refurbished, and legacy devices.

Vendor Name:   Xerox Corporation

Vendor Specific Instructions

Awarded Groups A, B, C, D, E, F, G, H, I, Sub-Groups G1, C1, C2, D1, Accessories for Discontinued Base Units, Maintenance Services for new, remanufactured, refurbished, and legacy devices.